Administrative Assistant
Position: Full-time
Support daily operations, academic administration for all the programmes
offered by the institute including IMMERSE
Key Responsibilities
- Provide high‑level administrative support to the Programme Manager, faculty and Co-creators
of IMMERSE, including managing everyday calendar, coordinating for all the courses and
programmes, travel and logistics.
- Coordinate admission related details, enrolment, and record‑keeping for the MA as well as
short‑term courses, including maintaining attendance, organising course‑related materials as
well as submissions, updating course roster and logistical setup.
- Organise fellowship applications, details of the fellows, maintaining databases of current
fellows as well as alumni and managing regular correspondence with them.
- Update websites with details of the programmes, artist and curatorial fellows, publish
announcements, rules and other necessary information.
- Work closely with the IT team, manage correspondence, prepare and proofread reports, emails
and public‑facing documents, ensuring tone and accuracy are consistent with the
college’s academic standards.
- Assist in venue booking, invitations, and follow‑up for events such as lectures, seminars,
workshops, and public programmes.
- Handle financial and procurement tasks such as processing invoices, travel reimbursements,
and coordinating with external vendors and service providers.
- Maintain confidential student and staff records, course files, and archives in compliance
with institutional and regulatory requirements.
Qualifications and Experience
- Graduate degree in any discipline; an additional qualification in project management would
be an advantage.
- 3–5 years of experience in administrative or office‑management roles, preferably in
higher education, arts institutions, or cultural organisations.
- Strong organisational and time‑management skills, with the ability to prioritise multiple
deadlines and work independently.
- Excellent written and verbal communication skills in English; proficiency in local languages
(e.g., Hindi, Marathi) is a plus.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with email
marketing, student‑information systems, or database tools is highly valued.
- Professional, courteous manner with sensitivity to confidentiality and discretion in
handling sensitive information.
Preferred Attributes
- Flexibility to work before and after hours during exhibition installation, attend evening or
weekend events when required.
Interested candidates may send their CV and a brief cover letter to enquiry.skssa@somaiya.edu.
Contact Us
skssa.somaiya.edu/en/contact-us/
